We will update all COVID 19 information here to keep you up to date with any function and wedding guidelines as we receive them 

Event Guidelines for COVID 19 

 

 

UPDATED 4/10/2021

Catered Events Are catered events allowed? Yes, catered events are allowed if seated capacity limits are adhered to, restaurant rules are followed, a licensed caterer is present on site, and a point of contact is designated by responsible parties (see further below). Indoor and outdoor catered events are permitted to take place, provided that indoor events do not exceed 75% of the venue’s seated capacity.

Capacity limits are as follows:

• Beginning March 19: 100 people indoors and 200 people outdoors.

• Beginning May 15: 150 people indoors and 250 outdoors.

• Beginning June 5: 200 people indoors and 300 people outdoors.

**Note that event vendors and staff are not included in the capacity limits.

Catered events above the social gathering limit (15 indoors or 50 outdoors) must also require pre-event testing, as verified by the point of contact designated by the event’s responsible parties (see further below).

Does the updated guidance allow for a licensed caterer to drop off prepared food at a residential location and leave the premises?

No. All catered events must have the licensed caterer on site at all times.

 

What is pre-event testing and how do I ensure compliance at my catered event?

All attendees and staff who may interact with attendees at catered events that exceed the social gathering limit (15 indoors or 50 outdoors), including weddings, must test negative for COVID-19 (by PCR or rapid testing) from a sample collected within the 48 hours leading up to the event. They must also provide proof of a negative test to a point of contact designated by the event’s responsible parties (see below). RIDOH recommends that employees and attendees test negative as close to the event date and time as possible.

Who are the event’s responsible parties and how do I ensure compliance at my catered event?

Responsible parties of an event include event hosts, organizers, venue operators, and vendors, who must be familiar with and follow COVID-19 executive orders, regulations, and guidance. They must also ensure that the venue has a completed COVID-19 Control Plan and/or COVID-19 Event Template on file to share with the Department of Business Regulation upon request. Responsible parties of an event must designate a point of contact for RIDOH’s case investigation and contact tracing efforts. They must also keep a list of contact information for every event vendor, employee, and attendee and make that list readily available for at least 30 days after the event for contact tracing purposes. The point of contact designated by the event’s responsible parties must further verify that all event vendors, employees, and attendees have tested negative for COVID-19 from a sample collected within the 48 hours leading up to the event. If any vendor, employee, or attendee has tested positive, they may not attend or work the event and must follow the isolation requirement under Executive Order 21-26.Page 3 of 8

Is dancing allowed?

Open dance floors are not permitted. However, with mitigation measures, including wearing a mask and pod dancing, dancing may be permitted at catered events. Note that beginning June 5, 2021, open dance floors will be permitted for outdoor catered events, provided that masks are worn at all times by people dancing. It is strongly recommended that event organizers increase spacing between individuals and discourage excessive crowding on dance floors. Note that indoor catered events will still be restricted to pod dancing (additional details below).

What does pod dancing mean?

Pod dancing may be permitted so long as attendees dance only with individuals seated at their same table. Tables may include a maximum of 8 people indoors and 10 people outdoors (in accordance with restaurant rules). It is encouraged that the number of households seated at a table be kept to a minimum (e.g., max of 3 households per table.) Dancing should be done in designated and clearly marked zones that are assigned to them and spaced at least six feet apart from any other dancing zones, and any tables. Attendees must wear face coverings while in their assigned dancing zone and cannot enter, use, or otherwise visit other dancing zones.

UPDATED 3/20/2021

Catered Events Are catered events allowed?

Yes, catered events are allowed if seated capacity limits are adhered to, restaurant rules are followed, a licensed caterer is present on site, and a point of contact is designated by responsible parties (see further below). Indoor and outdoor catered events are permitted to take place, provided that indoor events do not exceed 75% of the venue’s seated capacity. Indoor catered events with more than 100 people and outdoor catered events with more than 200 people are prohibited. Catered events with more than 15 attendees must also require pre-event testing, as verified by the point of contact designated by the event’s responsible parties (see further below).

 

Does the updated guidance allow for a licensed caterer to drop off prepared food at a residential location and leave the premises?

No. All catered events must have the licensed caterer on site at all times.

 

What is pre-event testing and how do I ensure compliance at my catered event?

All attendees and staff who may interact with attendees at catered events with 15 or more attendees, including weddings, must test negative for COVID-19 (by PCR or rapid testing) from a sample collected within the 48 hours leading up to the event. They must also provide proof of a negative test to a point of contact designated by the event’s responsible parties (see below). RIDOH recommends that employees and attendees test negative as close to the event date and time as possible.

Who are the event’s responsible parties and how do I ensure compliance at my catered event?

Responsible parties of an event include event hosts, organizers, venue operators, and vendors, who must be familiar with and follow COVID-19 executive orders, regulations, and guidance. They must also ensure that the venue has a completed COVID-19 Control Plan and/or COVID-19 Event Template on file to share with the Department of Business Regulation upon request. Responsible parties of an event must designate a point of contact for RIDOH’s case investigation and contact tracing efforts. They must also keep a list of contact information for every event vendor, employee, and attendee and make that list readily available for at least 30 days after the event for contact tracing purposes. The point of contact designated by the event’s responsible parties must further verify that all event vendors, employees, and attendees have tested negative for COVID-19 from a sample collected within the 48 hours leading up to the event. If any vendor, employee, or attendee has tested positive, they may not attend or work the event and must follow the isolation requirement under Executive Order 21-17.

Is dancing allowed?

Open dance floors are not permitted. However, with mitigation measures, including wearing a mask and pod dancing, dancing may be permitted at catered events.

What does pod dancing mean?

Pod dancing may be permitted so long as attendees dance only with individuals seated at their same table. Tables may include a maximum of 8 people (in accordance with restaurant rules). It is encouraged that the number of Page 3 of 8 households seated at a table be kept to a minimum (e.g. max of 3 households per table.) Dancing should be done in designated and clearly marked zones that are assigned to them and spaced at least six feet apart from any other dancing zones, and any tables. Attendees must wear face coverings while in their assigned dancing zone and cannot enter, use, or otherwise visit other dancing zones. 

Updated 3/15/2021

As of today weddings can go up to 100 guest inside and 200 outside and all other restrictions are still in place for now,( highlighted in RED below) we are told they will go more into detail in this weeks press conference.

Updated 2/11/2021

Catered Events Are catered events allowed? Yes. During this period, catered events must be held in accordance with restaurant rules. They may only occur in non-residential settings with the licensed caterer on site. Indoor catered events for more than thirty (30) people are prohibited. Outdoor catered events for more than fifty (50) people are prohibited. Indoor weddings with licensed catering on site in a non-residential setting may have up to fifty (50)people. All catered events must also require pre-event testing (i.e. rapid testing at the door or evidence of negative test within the 48hrs leading up to the event) and have a designated COVID Safety Officer in attendance. What is pre-event testing and how do I ensure compliance at my catered event? All attendees and staff at catered events, including weddings, must test negative for COVID-19 (via PCR or rapid testing) within the 48 hours leading up to the event and provide proof of a negative test to the event’s designated COVID Safety Officer. The Department of Health recommends that employees and attendees test negative as close to the event date and time as possible. What is a COVID Safety Officer and how do I ensure compliance at my catered event? All events must have a designated COVID Safety Officer that is present on-site for the entire duration of the event. The COVID Safety Officer must be familiar with all COVID event executive orders, regulations, and guidance and ensure employees and attendees are in compliance. The COVID Safety Officer must also complete an event template found at https://reopeningri.com/wpcontent/uploads/2020/11/110620-UPDATED-Event-template.pdf to share with the Department of Business Regulation upon request. The COVID Safety Officer will be the point of contact for the Department of Health’s case investigation and contact tracing efforts. To facilitate this process, the COVID Safety Officer must keep a list of all event employees and attendees, including each person’s contact information. Lastly, the COVID Safety Officer must verify all event employees and attendees have tested negative within the 48 hours leading up to the event. If any employee or attendee has tested positive, they may not attend or work the event and must follow the Department of Health’s isolation guidance.

Restaurants Are restaurants allowed to continue in-person dining options? Outdoor dining is allowed and encouraged. Indoor dining is allowed at up to 50% of the restaurant’s seating capacity. Indoor seating at restaurants is limited to two households, not to exceed a total of (8) people, provided that all members of the party wear masks when not eating or drinking and follow other public health protocols. Outdoors, restaurants may seat up to three households together, not to exceed a total of eight (8) people, provided that all members of the party wear masks when not eating or drinking and follow other public health protocols. How are restaurants expected to ensure party size is equal to a household? When taking a reservation or receiving a non-reserved party at the restaurant, the restaurant must not seat parties of greater than (8) and must ask whether the party to be seated consists of no more than two households for indoor dining or three households for outdoor dining. A restaurant must also post the party size rules prominently at its entrance and at its host/hostess desk or reception area. Are bars allowed to be open? Is alcohol service allowed? The bar area and any bar seating must be closed to customers at all times in every establishment. The bar area must be roped off or otherwise physically separated from the rest of the space in the establishment. Additionally, if the bar area is being used to prepare food or beverages for tables within the establishment, tables may not be placed within six (6) feet of any section of the physical bar/counter where personnel are working. Alcohol may still be served to patrons who are seated at tables (not in the bar area).

Updated 1/5/2021

Catered Events Are catered events allowed? Yes. During this period, catered events must be held in accordance with restaurant rules. They may only occur in non-residential settings with the licensed caterer on site. Indoor catered events for more than fifteen (15) people are prohibited. Outdoor catered events for more than fifty (50) people are prohibited. Weddings previously scheduled to occur after December 20th that exceed these limits may seek an exception from the Department of Business Regulation, provided that appropriate physical distancing and capacity limits can be maintained at all times. Requests may be made to Department of Business Regulation at 

 

Restaurants Are restaurants allowed to continue in-person dining options? Outdoor dining is allowed and encouraged. Indoor dining is allowed at up to 50% of the restaurant’s seating capacity. All restaurants must continue to cease indoor and outdoor dining service at 10:00 p.m. Sunday through Thursday and 10:30 p.m. Friday and Saturday, after which only takeout and delivery are allowed. Indoor seating at restaurants is limited to one household. Page 4 of 7 Outdoors, restaurants may seat up to two households together, not to exceed a total of eight (8) people, provided that all members of the party wear masks when not eating or drinking and follow other public health protocols. How are restaurants expected to ensure party size is equal to a household? When taking a reservation or receiving a non-reserved party at the restaurant, the restaurant must ask whether the party to be seated consists of a single household, in accordance with the social gathering size. A restaurant must also post the one household rule prominently at its entrance and at its host/hostess desk or reception area. Restaurants are not to seat parties indoors unless they state they are from a single household. Are bars allowed to be open? Is alcohol service allowed? The bar area and any bar seating must be closed to customers at all times in every establishment. The bar area must be roped off or otherwise physically separated from the rest of the space in the establishment. Additionally, if the bar area is being used to prepare food or beverages for tables within the establishment, tables may not be placed within six (6) feet of any section of the physical bar/counter where personnel are working. Alcohol may still be served to patrons who are seated at tables (not in the bar area).

Event Guidelines for COVID 19 

Updated 8/5/2020

OLP Center, Inc. Phase 3 Policy for Functions 

 

Please be advised that the policies of the State of Rhode Island & OLP Center, Inc./Aldrich Mansion are in place to protect you, your guests, and our employees to prevent the spread of the coronavirus (COVID-19).  

 

  • There is signage throughout the mansion regarding social distancing, sanitizer, and hygiene to notify everyone to follow the rules.   

 

  • Mansion first floor will have Citron Hygiene perform Sani Plus electrostatic disinfecting prior to use by public.   

 

  • Sanitizer-provided at front door and throughout the mansion for guest use. Sanitizer is also provided for staff use with locations in the wait staff area and kitchen area. 

 

  • 50-person maximum for an indoor function. The 50-person maximum does NOT include staff.  100-person maximum for outdoor functions.  The 100- person maximum does NOT include staff.  Outdoor functions would be considered an open-air function or a tented function with no sides on the tent, but all policies remain the same.  

 

  • Prior to a function, the renter of the facility will provide either by email or through the All Seated website, the name and phone number of each guest for COVID-19 tracing purposes.   

 

  • Temperature checks will be done on guests by Aldrich Mansion staff as they arrive to the front door of the mansion.  If a guest has a temperature higher than 100 degrees, the guest will not be allowed entry to the mansion/function and will need to provide name and phone number. 

 

  • Masks will be worn by the Aldrich Mansion staff at all times, including all kitchen staff.  Guests will be provided masks if they do not have one when they arrive at the mansion.  

 

  • Seating (Tables) will be 8 feet apart. 

  • Guests must wear masks when not seated at table.  This includes getting up from the table for any reason.  

  • 8-person seating maximum for a 60-inch table 

  • 6-person seating maximum for a 48-inch table 

 

  • The bar is allowed.  There will be plexiglass between the bartender and guest and when ordering at the bar there will only be a limited number of guests allowed in the bar area.  We have moved the bar to allow for better social distancing.    

 

  • Cheese display is not allowed.   

 

  • Passed appetizers are not allowed.  Appetizers must be placed at the guest’s table for immediate consumption.   

 

  • Dancing is not permitted with the exception of ceremonial/customary dances (e.g. mother/fatherson/daughter dances) are allowed

 

  • Buffet is not allowed for any function.  

 

  • Dessert display is not allowed. 

 

  • DJ and bands are allowed.  However, the DJ/band must be at least 14 feet away from guests at all times and the singer(s) of a band must be at least 14 feet away from everyone at all times. 

 

  • Photos are allowed. Masks are required for everyone while preparing to take photos.  Masks may be removed for the photo(s).   

 

Mansion Employees/Staffing 

 

  • Schedule the same staff working events as much as possible to limit exposure to other employees and guests. 

 

  • Staff will be provided masks that shall be worn throughout the function. 

 

  • Staff required to answer basic health questions and will have temperature checked before shift to be sure no symptoms are present.  If an employee answers yes to any of the health questions or has a temperature of 100 degrees or higher, they will not work their shift and return home. 

 

  • Staff required to social distance among themselves while in employee areas. 

 

  • A staff member will be assigned to disinfect the touchpoints throughout the mansion during the function. 

 

  • Staff will be assigned to monitor social distancing among guests in areas of the mansion deemed to only have a specific number of people to reduce exposure. 

  

Policies are subject to change at any time.  It is OLP Center’s understanding these policies may be in place for Phase 4 of the State of Rhode Island’s reopening plan, with possible changes to guest counts.